Best Practices for Sharing Content

Compiled below are some of the best practices that we’ve found for sharing your content via Panopto. Techniques vary based on where the content is from, and who the target audience is. If you have additional questions on how best to distribute your content that is hosted in Panopto, please use the LAI Consultation Request Form and we’ll be happy to set a time to speak further.

Imported Zoom Recordings

The best way to easily share your Zoom recordings is to modify the ‘Meeting Recordings’ folder to be shared with ‘Your Organization (unlisted),’ as demonstrated in this documentation: How to make your Zoom Recordings in Panopto act like Zoom Cloud Recordings. You can then easily share the link to these videos with the campus community, and permissions will act much like the way Zoom’s settings do. If you need to share outside of campus, you can change the permissions to ‘Public (unlisted)’ for that video to remove the required Colgate login without effecting other content.

Panopto Recordings

Recordings made using either the Panopto app or Panopto Capture (browser tool) can be stored anywhere in Panopto. We recommend creating a strict folder structure to facilitate storage and later retrieval of video content. Our preferred method is to create folders for each course that you are or will teach, and to store content for each course in those folders. If you teach the class more than once, it is easy to share the folder with the new course so that all students will have access to the videos in that folder when needed, or duplicate the folder and add a semester label to it so you can distinguish it easily.

For content that you wish to use in multiple courses, or across multiple folders we recommend using reference copies. This method allows you to then reuse content while always knowing which copy is the original source. This is also an excellent choice if you choose to use semester based folders for your courses, as you can reference the same material multiple times without having to download and upload it again and again.

Moodle Sharing

First, make sure that you have provisioned your course. Once provisioned you can then use the Panopto block to add course content. Again, we recommend that you organize this content logically using a folder structure, such as course number (i.e. WRIT100A).

It’s important to note that if you use the provided course folder from Moodle for uploading or creating content that this will only be accessible to the class for which you originally created it. If you copy the Moodle course, or wish to reuse that content in the future you’ll need to share it with the new group of students before they may access it. Copying a course in Moodle does not automatically change any permissions in Panopto. For this reason we recommend that you create and maintain your own folders in Panopto, and intentionally set their permissions, as described above.

General Advice on Using Panopto

  • Don’t store everything in your My Folder. Having no folder structure can make finding and sharing videos difficult, and can make support take longer if you need it. Approach your my folder like a repository of folders, not a repository of every video you’ve ever made.
  • Be intentional when sharing. Think about the broadest audience that will view the video and set the permissions for them. Do not set broader permissions than needed, but understand that if you choose to add people individually by email, it may be a time commitment.